AI voice agent for HR & high-volume recruiting
Logistics and retail, high-volume hiring, +82 new hires every month. The AI calls every applicant from Indeed and LinkedIn 24/7, follows up on missed connects, screens and qualifies candidates, and reactivates your candidate database - so recruiters only ever talk to warm, interview-ready people.
4 leak points between application and start date
Your job ads bring in applicants, but half of them are lost at the call-back, screening and interview-confirmation stage. Budget burns, candidates go to a competitor.
You never reach the applicant
- recruiters only get to 30-50% of applicants
- there's no second or third call attempt
- by the time you call back, they've taken another offer
Calling eats 70% of a recruiter's day
- repetitive "did you apply?" calls
- first-touch questions about the role and pay
- fit checks (experience, location, schedule)
- booking and rebooking interviews
"Not now, maybe next month" gets lost
- a candidate says "check back in 2 weeks" - and nobody does
- not a fit for that role - the database is never worked for others
- interviewed but no-showed on day one - nobody follows up
Weak first-touch screening
- candidates who "applied to everything"
- wrong schedule / location / experience
- not ready to start anytime soon
- fake or dead contact info
The AI works inside your ATS, like a member of the team
It follows your process and scripts, creates tasks in your ATS and transcribes every conversation. No migrations, no retraining your team, no switching systems.
Inside Indeed, LinkedIn and your ATS
We connect to your applicant sources (Indeed, LinkedIn, ZipRecruiter) and to Greenhouse, Lever, Workday and other ATS/CRM systems. No migrations, no moving your candidate database.
On your scripts
Scripts are signed off with your HR lead. The AI asks the screening questions, filters out non-fits and hands off to a recruiter on tricky cases.
Transcripts and tasks
Every call is transcribed, key moments are flagged, and warm candidates land in your ATS with a complete profile and a booked interview time.
High-volume recruiting
+82 hires a month
−25% cost per hire, same ad budget
A real project with a national staffing agency (logistics + retail). Same applicant flow of 3,500/mo - but the AI drove +82 more people to a start date through speed, persistent follow-up and systematic work on the middle of the funnel.
How the AI agent closed the gap between application and start date
| Metric | Before · recruiters only | After · AI agent 24/7 | What it delivers |
|---|---|---|---|
| Applicants per month | 3,482 | 3,517 same budget | Cost per applicant $5.20 → $5.15: same traffic, no extra ad spend |
| Candidates reached | 1,746 (50%) | 2,463 (70%) +717 ↑ | 3-5 call attempts on a smart schedule = more connects |
| Passed first-touch screening | 924 (27%) | 1,238 (35%) +314 ↑ | Scripted screening = fewer drop-offs between apply and offer |
| Showed up to interview | 611 (18%) | 903 (26%) +292 ↑ | Confirmations and reminders lift interview show-rate |
| Hired (started) | 247 (7.1%) | 329 (9.4%) +82 ↑ | +82 hires a month from the same applicant flow |
| Cost per hire | baseline | −25% ↓ | Same budget, more hires = lower unit cost per hire |
Speed and persistent follow-up
The AI makes 3-5 call attempts in the first 24 hours. Top candidates get hired within hours - and we're the first to reach them.
Systematic screening
The script checks experience, location and start readiness. Recruiters only work warm, qualified candidates.
Interview confirmations
The AI reminds candidates a day out and 2 hours out, and rebooks on no-shows - interview show-rate climbed 8 points.
Working the candidate database
Sequences like "circling back in 2 weeks" and "a matching role just opened" turn your old database into a source of hires.
Take the human bottleneck out of your outreach
100% of applicants get called
Every applicant from Indeed, LinkedIn and ZipRecruiter gets worked. No "we didn't get to it" and no "we forgot to follow up."
No sick days, no weekends
24/7 with no mood swings. At 9:30 PM on a Saturday it calls just as sharply as at 11 AM on a Wednesday.
No recruiter turnover to absorb
No re-onboarding a recruiter for every new req. A new script rolls out across all locations in an hour.
A simple rollout in 4 steps
From the first call to fully automated applicant flows - with no extra headcount and no switching your system of record.
Define the job
With your HR lead we map the flow: which reqs, which qualifying criteria, and the exact moment to hand off to a recruiter.
Connect your sources
Integration with Indeed, LinkedIn, ZipRecruiter, Greenhouse, Lever, Workday and Twilio telephony. No switching systems, no moving your candidate database.
Run the pilot
We test on one req or location, check conversation quality, tune the script and run the hiring economics.
Scale
Once it's validated we connect every req and location. A stable 24/7 applicant-handling layer.
What HR teams usually ask
On most calls, they don't. Today's models hold a conversation at the level of an experienced recruiter. If you need to, we can disclose up front that it's an AI to meet your compliance requirements - it doesn't move the interview conversion.
It shines on high-volume hiring - frontline roles (logistics, retail, food service, warehouse, drivers/couriers). At 500+ applicants/mo it pays for itself in the first month. For senior roles we use it as a first-touch screen.
Yes. Standard integration via the Indeed and LinkedIn APIs, ZipRecruiter, and your ATS/CRM - Greenhouse, Lever, Workday and others. New applicants flow straight into the AI's call queue with no manual upload.
2-3 weeks for a single standard req. Multiple reqs and locations take 4-6 weeks - the time goes to signing off scripts and wiring up your sources.
On the diagnostics call we run the math on your own numbers: applicant volume, current applicant-to-hire conversion and cost per hire. In our experience it pays back within 1 month at 500+ applicants/mo.
A basic deployment starts at $1,500/mo. Complex builds for large HR teams run up to $22,000. We give you the exact number on a free diagnostics call.
Similar projects in other industries
See exactly how an AI agent fits your HR team
45 minutes on Zoom. We run the ROI and upside on your own numbers and give you a step-by-step plan to cut cost per hire with AI.